Members of an Event Management Team (college)

Events Management Team

Chairman/Chair Women – This person is the head of the team. They manage the other members and organise meetings to discuss how each member’s work is going.

Treasurer – The role for the treasurer is to allocate funds to each other member of the team and also manage all other finances for the event. They too must be in contact with every other member of the team.

Secretary – The secretaries’ role is to document the movements and activities for everything going on within the team. This helps organise tasks and also makes it easier to recap after the event.
Marketing & Promotion – This section of the team has the task of researching different marketing techniques such as what genres of music are popular. These techniques will help the event gain popularity. The Promotion side will deal with handing out fliers/posters, sorting out TV and Radio advertisements etc…

Promotions Manager – This person is in charge of the promotions and will control the promotions team. Smaller event’s teams will most likely have only one or two people in charge of promotions, in which case there is generally no exact promotions manager or the person in charge of promoting might be supervised by the chairman.

Arts Team – The arts team will be in charge of designing the posters, website/page (i.e. Facebook, Event Blog).

Bookings – The bookings team are in charge of booking entertainment, stalls and various other things or the event. They might also book sound engineers if need be.

Sound Engineer(s) –
a sound engineer is in charge of engineering the sound during the event including doing sound check and setting up equipment. This is not an essential role within the team because most venues have in house engineers and you can also hire teams of engineers to work when your event is held in somewhere such as a park.

Public Relations ­- This person will be in charge of liaising with the local communities around the area of which the event is to be held. They are responsible for making sure that the local communities are ok with the event and also get any feed back afterwards to see if there were any problems and what they could improve if they were to hold another event. This person will also meet with the local council to get permission to hold an event and also sort out things such as security and public services.